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A golf community map with every tree and palm plotted as a point

Inventory and mappingMonitor

Every palm and tree on the map, with its own record.

You cannot monitor, prioritize or budget what you have not counted. Our GIS inventory locates, identifies and sizes every palm and tree on the property.

Request an inventoryAdd it to a Master Plan
In our GIS inventory
166,412 palms and trees
Per entry
Species, size, location, condition, history
Health Program clients
Mapping included
Shared
In every report and when you ask
Request an inventory

What we see in the field

Bids you cannot compare start with counts nobody agrees on.

When the count lives in a vendor's head, every bid prices a different property. A mapped inventory fixes the number. Every palm and tree is a point with a species, a location and a history. Palms on Standard and Advanced care are also graded for condition.

People do the mapping by walking the property, not a survey. A small margin of human error is possible, and it runs very low. We would rather say that out loud than defend a number as perfect.

Once the count is fixed, every crew works to the same scope and every invoice can be checked against it.

A team member photographing a palm with a tablet
In the fieldA palm photographed and logged to our GIS inventory during the visit.

How we do it

Walk it, record it, keep it current.

  1. Walk and locate

    Our team walks the property and places every palm and tree.

  2. Identify and measure

    Species, size class and the measured fields, entered on the spot.

  3. Photograph

    Photos tied to each specimen ID, so the record shows the tree, not a description of it.

  4. Grade, if ordered

    An arborist assessment alongside the mapping adds condition, defects and recommendations.

  5. Keep it current

    Updated at every inspection. Remapped at renewal, or sooner after new construction, a large planting or a storm.

What is included

What goes into the record.

  • Location and species

    A GIS point for every palm and tree, with its species and a stable ID that ties the photo, the map and the inventory line together.

  • Size

    Canopy diameter, trunk diameter at 4.5 ft, and height. On palms, clear trunk and gray wood, which set spray height, the pruning band and the de-booting length.

  • Photos

    Standard mapping carries a representative photo set by species. Full photo mapping puts a photo on every palm and tree.

  • Condition, where ordered

    Graded Normal, Fair, Poor, Critical or Dead, with defects and recommendations, when an assessment is ordered alongside.

  • History

    Every inspection adds a dated record. Nothing is overwritten, so the trend is there for the board to see.

  • Shared with you

    The inventory comes with every report, and any time you ask.

Next stepRequest an inventoryorbuild it into a 10-year Master Plan

Standards we work to

Measured the same way every time.

Our lines

  • Our GIS inventory is the system of record. Other files point to it.
  • Mapping is its own line, so you can buy an assessment, mapping, or both.
  • People map the property, and we say so.
  • The map is only as good as its last update, so every visit updates it.
Trunk diameter at 4.5 ft

The standard height for measuring a tree, so sizes compare across years and vendors.

Clear trunk and gray wood on palms

Clear trunk from the soil line to the lowest frond stem; gray wood to the highest bare, hard trunk. Never used for each other.

Our five-tier condition scale

Normal, Fair, Poor, Critical, Dead. Normal means 80 percent canopy health or better. It is the goal for every palm and tree.

Sources: Ptolemy Inventory Mapping and Data and Reporting specs; Inventory and GIS Mapping subject file; Business Shelf price list (what is included for program clients).

On the job

Inventory and mapping, in the field.

Our GIS inventory: palms and trees along community streets, colored by species.
Our GIS inventory: palms and trees along community streets, colored by species.
A multifamily property with every tree point plotted.
A multifamily property with every tree point plotted.
Comparing what we see today with the last visit's record.
Comparing what we see today with the last visit's record.

Who it is for

Written for the people who answer for the trees.

Inside a plan

Mapping sits under Monitor, at every tier.

MonitorManageProtect

For Health Program clients, inventory mapping of palms and trees is included, and so is the reporting built on it. On a Palm and Tree Master Plan, the budget is built from the specs and the counts, year by year, as the palms and trees grow and change size.

The Palm and Tree Master PlanThe Health Program

Questions

Questions managers and boards ask.

Still have a question? Call (239) 467-0142 or send a request.

What do we get from an inventory?
Every palm and tree as a point on the map with its species and location, size and photo where ordered, and, where an assessment is ordered, its condition and defects. It is the count your budget, your bids and your reports are built from.
Is mapping included in the Health Program?
Yes. Inventory mapping of palms and trees is included for Health Program clients, along with the reporting.
Can we log in and see it?
Not yet. Our client portal is coming. It will show your map with every palm and tree numbered. Until then we share the inventory in every report and any time you ask.
How accurate is it?
People walk the property and map it, so a small margin of human error is possible, and it runs very low. Every visit is a chance to correct it, and the property is remapped at renewal.
Do you map trees or just palms?
Both. Every palm and every tree.

Next step

Know exactly what you have.

Start with the count. Every plan, bid and budget after it gets easier.

Request an inventoryAdd it to a Master Plan
Or start with a property assessmentCall (239) 467-0142